Finance & HR Coordinator

This position is perfect for a hands-on, detail-oriented person who enjoys variety and responsibility. You will be the link between our management, team, and external partners in finance and HR, ensuring everything runs smoothly behind the scenes.

• Prepare and issue monthly service invoices for our clients.
• Monitor incoming payments and send friendly reminders when needed.
• Review and process supplier invoices.
• Ensure that all payments are executed on time and accurately.
• Prepare monthly investor updates.
• Liaise with our external accounting company for reports and data exchange.
• Initiate and support cost-saving ideas and continuous improvement projects.

• Ensure every new employee experiences a smooth onboarding process.
• Manage offboarding, including all necessary documents and communication.
• Coordinate with our external HR/payroll provider to keep everything up to date.
• Prepare and post job ads, pre-screen candidates, and support interviews.
• Draft employment contracts and other HR documents.
• Keep our internal guidelines fresh, relevant, and easy to follow.

• Source and manage office and kitchen supplies.
• Select and monitor suppliers such as cleaning and maintenance services.
• Organise team-building events and social gatherings.
• Help coordinate internal projects, such as office or warehouse adjustments.
• Ensure that our office remains a great place to work every day.

• Have several years of experience in finance, HR, or administration.
• Communicate clearly and work well with both internal teams and external partners.
• Are discreet, reliable, and have a natural sense of structure.
• Speak and write Polish and English fluently.
• Are comfortable with Microsoft Word, Excel, and PowerPoint.
• Like to keep things organised and take pride in getting things done.

• Work in an exciting, international e-commerce environment where no two days are the same.
• Be part of a friendly, motivated team that values initiative and trust.
• Take ownership of your area; your ideas and improvements matter.
• Hybrid work: one day per week from home.
• A modern, open company culture with flat hierarchies and real impact.